Member Grants
The Northern New York Library Network offers two types of grant opportunities to member organizations:
- Engaging Communities is a program that awards grants for $3,000-$12,000 once a year in two categories, Action and Special Collections.
- Advancing Diversity, Equity, Inclusion, and Belonging accepts applications quarterly and awards $500-$3000.
To Apply for a Grant
Download the associated Word document template and email completed applications to grants@nnyln.org by the deadlines given.
ENGAGING COMMUNITIES
Awarded annually each spring for completion July 1 – June 30.
$3,000-$12,000
Open: January 2 of each year
Due: end of February.
1. Action Grants intend to support a member organization’s capacity to contribute to shared local efforts, participating in collective goals and/or priorities of their greater community. Competitive applications will offer evidence that grant activities and outcomes will build relationships and communication among groups, act strategically to achieve a shared vision, and track progress in a way that allows for ongoing improvement. The strongest proposals will advance equity and co-create with community partners.
2. Special Collections Grants intend to support increased access to special content and collections in member organizations, especially for projects outside the scope of NY Conservation and Preservation grants and/or programs of Documentary Heritage and Preservation Services for New York (DHPSNY). Digitization projects should indicate how they fit into larger projects like NYS Historic Newspapers, NY Heritage, or Empire Archival Discovery Cooperative, for maximum discovery and access.
Requirements and Restrictions
- The timeframe to complete projects funded by this grant is July 1, 2025- June 20, 2026.
- Grant funds are to be used for demonstrable contributions to an organization’s community.
- Projects that dovetail into wider efforts are particularly encouraged and will be given funding priority.
- The minimum grant amount is $3,000; maximum is $12,000.
- All projects must be sustainable: proposals must demonstrate the ability and commitment by the applicant to continue funded projects beyond the grant period.
- Grant funds may not be used to pay for the normal operations of the library or replace current staff salaries with grant funds. No grant funds may be used for the retrospective conversion of library materials or continuation of library programs currently in place. Equipment upgrades are considered library programs currently in place and are not eligible for funding. Member organizations may submit only one grant, be it Action or Special Collections.
- This is a competitive grant program. Outside readers will apply an Application Rubric. For planning and development of an idea, applicants may find this Basic Logic Model to be a useful tool. The trick is to start with the impact you want to achieve (the right-hand column of model) and work backwards to the resources needed (the left-hand column).
- Mid-year reports are required, as well as a final presentation of project outcomes at the NNYLN Fall Meeting held each October.
ADVANCING DIVERSITY, EQUITY, INCLUSION AND BELONGING
Awarded quarterly, applicants name timeline (up to 12 months)
$500-$3,000
Due Dates: Dec 31, 2024; March 31, June 30, 2025, Sep 30, 2025
Background
Many libraries and information organizations are recognizing that our institutions fail to interrupt patterns of discrimination experienced in the lives of people denied power and opportunity based on race, gender, sexuality, national origin, spoken language, and disability. We have committed ourselves and our social groups to learning what we’ve missed, and to probing unconscious biases. We are motivated to develop our workplaces into organizations that advance and model socioeconomic and racial equity policies and practices.
The Regents Advisory Council on Libraries released a document in August of 2022 meant to inspire, support, and affirm the excellent work being done and to codify a shared vision for information organizations across New York. Called Vision 2022, it offers a framework reflecting the input of hundreds of library workers and supporters statewide, through which information workers can strategize and direct their efforts toward larger shared goals.
One strategic priority included in Vision 2022 calls for libraries to advance diversity, equity, inclusion & belonging. Northern New York Library Network is funding a grant program to support member initiatives that pursue the fulfillment of this priority in some way. Libraries, archives, and museums (LAMs) champion equity, diversity, inclusion, and belonging when their collections, staffing, programming, and leadership give due attention and representation to marginalized populations, which may include BIPOC, LGBTQIA+, disabled, neurodivergent, unhoused, or other under- or misrepresented populations who experience broad social biases, discrimination, erasure, and environmental inequities. We aim to support those fostering brave environments for more just, equitable, and healthy communities.
Requirements and Restrictions
- Direct compensation and/or fringe benefits for permanent employees are not eligible expenses for the Grant. Fair payment or travel expenses for external help is advised.
- We recommend that institutions applying for funding receive direct quotes from any vendors, contractors, products, and services required to complete their project, in order to plan an accurate budget.
- Grant funding must be used only for products and services directly related to project activities. Cannot include indirect expenses (institutional overhead).
- Grant-related questions and submissions may be directed to grants@nnyln.org.
Eligibility
- Applicants must be a current member of the Northern New York Library Network
- Applicants may receive this grant again after the accepted completion of a grant project. (Systems may apply each quarter with different member library partners)
- We won’t fund the same project by the same recipient more than once
Selection Process
Proposals will be reviewed by a committee appointed by the Board of Trustees. Applications will be selected by their alignment with the purpose of advancing Diversity, Equity, Inclusion & Belonging in North Country cultural institutions, scored with the aid of this rubric. Reviewers will use a rubric designed for this grant and consult external resources like this guide for collaborations as needed.
Grantees will be expected to be in communication with the Executive Director and committee with any questions that may arise throughout the project.
Reporting Requirements
The Northern New York Library Network will reimburse awardees for grant expenses at the completion of the project (maximum one (1) year). The following documentation will be required:
- An updated budget that details the expenses incurred during the project.
- Receipts or invoices for all expenses to be reimbursed.
- A written narrative of activities performed and their perceived or reported effect(s):
- If you were to do this again, what would you do differently?
- How did your results achieve your hopes and how did your results differ?
- What responses to your work did you get from those served?
APPLICATION FORMS
Action Grant
2025-26 applications due February 28, 2025
Special Collections Grant
2025-26 applications due February 28, 2025
Advancing DEI&B
Rolling application
Awardees for the 2024-25 grant year:
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- St Lawrence University, Digital Storytelling for Environmental and Climate Action. $11,987
- Buy equipment suited for outdoor content creation and create a series of workshops teaching digital storytelling tools and techniques to help students and faculty construct powerful environmental narratives while increasing digital competencies and inspiring broader environmental stewardship.
- SUNY Potsdam, Cultivating Holistic Student Support: A Comprehensive Campus-Wide Wellness Initiative. $7,120
- Promote academic success with extra support in the form of wellness programs, activity kits for young kids (for students w/o childcare), personal care items, and hardware devices.
- Historic Saranac Lake, Our Collections are Your Collections: Enabling Public Browsing of Historic Saranac Lake’s Catalog, $3,192
- Install touch-screen kiosks to allow museum visitors researchers direct, browsable access to catalog.
- St Lawrence Center for Culture and History, Inventorying, Rehousing, and Digitization of Betty Steele Photographic Negative Collection. $12,000
- Document, catalog, create a finding aid and begin to digitize a recently acquired collection of over 80,000 negatives from the Ogdensburg/Huevelton photographer Daphne M. (Betty) Steele (1925-2023).
- Canton Free Library, Rensselaer Falls Renovation Campaign. $6,00
- Plan and oversee a professional fundraising campaign to raise ~$125K needed to cover matches for four grants related to large-scale renovation project of Rensselaer Falls Library.
- St Lawrence University, Digital Storytelling for Environmental and Climate Action. $11,987